1. Scope
This policy applies to information submitted through the school website, enquiry forms, admissions-related forms, parent-facing digital services and other online interactions operated for the school.
Trust • Privacy • Responsible Data Use
Privacy Policy
This policy explains, in clear terms, how Kiamaiko Primary School & Education Centre may collect, use, protect and retain information provided through its website and school-facing digital services.
2. Information We May Collect
Depending on the service used, information may include a parent or guardian name, learner-related information, contact details, admissions information, messages, preferences and technical information such as browser or device data. The school should collect only information reasonably necessary for the stated purpose.
3. How Information Is Used
Information may be used to respond to enquiries, process admissions, communicate with parents or guardians, support learner administration, provide requested services, maintain website security and improve school communications.
4. Children and Learner Information
Learner information requires particular care. The school should use appropriate administrative and technical safeguards and should avoid publishing identifiable learner information, photographs or achievements publicly without the appropriate school-authorised consent and safeguarding process.
5. Sharing Information
Information should not be sold. Where sharing is necessary, it should be limited to authorised school personnel, service providers acting on the school's instructions, or disclosures required by applicable law or legitimate safeguarding obligations.
6. Website Forms and Communications
Submitting a form does not by itself guarantee admission, a place, a fee arrangement or another school decision. Online enquiries should be handled through approved school channels.
7. Security
Reasonable technical and organisational measures should be used to protect information against unauthorised access, loss, misuse or disclosure. No internet transmission can be guaranteed to be completely secure.
8. Retention
Information should be retained only for as long as reasonably required for the purpose for which it was collected, school administration, safeguarding, legal obligations or legitimate record-keeping requirements.
9. Your Questions and Requests
Parents, guardians and other users may contact the school to ask about information held about them, request correction of inaccurate information, or raise a privacy concern, subject to applicable legal and safeguarding requirements.
10. Policy Updates
This policy may be updated when the school's digital services, procedures or legal obligations change. The published version should show the date on which it was last reviewed.
Website note: This page is part of the website's production content structure. Before public launch, the school should have its authorised management/legal representative review the policy and insert any school-specific contacts, dates, procedures or statutory references required for the final approved version.